The only system that checks every receipt against your department budgets before anything hits your books — and routes over-limit items to the right approver automatically.
0
Manual Entry
100%
Budget Visibility
1-click
Accounting Export
AI
Auto-Categorization
The Full Pipeline
Every receipt takes the same guarded path.
From capture to clean books — with a real-time budget check at every step. No surprises at month-end.
📥
Receipt Arrives
Email, photo, Drive, Dropbox, or direct upload
🤖
AI Extracts
Vendor · Amount · Tax · Date · Category · Dept
🛡️
Budget Check
Checked against department limit in real time
▼ TWO PATHS BASED ON BUDGET ▼
✅
Within budget — auto-exported
Receipt is clean, fields are complete, budget has room.
Tagged to department / project
Logged to audit spreadsheet
Exported to your accounting software
🛡️
Over budget — held for approval
Budget limit would be exceeded. Item is held and the right person is notified.
Approver notified instantly (email / SMS)
Approve or reject from any device
Approved → exported · Rejected → archived
⚠️
Exception path: Unclear image, missing vendor, or possible duplicate? Held in the Exception Queue for human review — nothing bad reaches your books.
Everything You Need
Eight features. One tight loop.
Every piece is designed to work together — from the moment a receipt lands to the moment it hits your books.
Key differentiator
🛡️
Real-Time Budget Guard
Every receipt is checked against its department budget the moment it arrives. Over-limit items are flagged and held — before they ever reach your books.
Key differentiator
✅
One-Click Approval Routing
Over-budget items route to the right approver automatically. Approve or reject from any device. Full audit trail kept forever.
📸
Folder Watch & Receipt Capture
Connect Google Drive or Dropbox — Claros watches your folders and pulls every receipt automatically. Snap a photo or forward an email. Nothing slips through.
🤖
Full OCR Extraction
AI reads vendor, date, amount, tax, line items, and category from any receipt or invoice — PDF, photo, or scan. Zero manual entry.
🏷️
Department & Project Tagging
Every expense is tagged to the right department, project, or team. Multi-fund support for churches and nonprofits built in.
📊
Export to Your Books
One click sends clean, properly coded transactions to QuickBooks, Xero, or Google Sheets. Your accountant gets exactly what they need.
⚠️
Exception Queue
Missing vendor? Blurry image? Possible duplicate? Claros catches it and queues it for human review — so nothing bad sneaks into your books.
📁
Audit-Ready Spreadsheet Log
Every transaction exports to a Google Sheet or Excel file with direct links to the original receipt image. Audit-ready in one click.
Who Claros is built for
Any organization that needs to capture expenses, enforce budgets, and keep clean books — without a full accounting team.
Churches
Nonprofits
Small Businesses
Ministry Teams
Multi-Campus Orgs
Startups
C
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